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Street Closure Request Form

  1. INSTRUCTIONS

  2. 1. All Street Closure Applications must be received 7 days before the next City Council meeting.

    Every street closure request is considered by the City Council. Complete Street Closure Applications must be received by Staff 7 days prior to City Council meetings to ensure the Application is placed on to the agenda. City Council meetings occur on the first and third Monday of each month, unless the meeting day is a holiday, in which case the Council meeting occurs the following day.

  3. 2. If your event will generate excessive noise or will be serving alcohol additional permits are required.

    This application only covers Street Closures. A Permit to Exceed Allowable Noise Levels and/or a Special Daily Malt Beverage and/or Wine License are required separately. These permits are required 30 days before an event so please plan accordingly.

  4. 3. If your event occurs after business hours or over the weekend, you may be required to set up and take down barricades.

    In order to reduce overtime costs, we may ask that you meet with City Staff during work hours where you will receive the traffic barricades and instructions on how to set them up properly. After your event you will be asked to place the barricades in an agreed upon location where City Staff will pick them up at a later time.

  5. 4. Please request the minimum street closure needed for your event.

    Street closures can make for fun events for those involved but can be an inconvenience for others. Please be considerate and request the smallest closure needed to hold your event.

  6. 5. You are required to notify all properties that your closure will affect.

    In order to help those affected by your Street Closure Request plan ahead, you must notify all properties affected by your closure either in writing or verbally 24 hours in advance of the City Council meeting when your request will be considered.

  7. 6. Communicating with City Staff before you submit an application is encouraged.

    If you have any questions about the Street Closure Request process or need help filling out the Application, please call us at (605) 677-7050. Additionally, a phone number must be provided that can be accessible 24 hours prior to and for the duration of the event.

  8. 7. You are responsible for cleaning up after your event and any damage that may be caused.

    On the Application we will ask for your plans to clean up after the event.

  9. 8. The City Council reserves the right to accept, modify, or deny all Street Closure Requests.

    The City reserves the right to modify the street closing after City Council approval if needed due to unforeseen circumstances.

  10. 9. The Applicant is required to sign a “Release, Hold Harmless and Indemnification Agreement.”

  11. 10. Failure to abide by these instructions or requirements may affect your future closure requests.

  12. 11. A deposit may be required for future street closure requests if you fail to return traffic barricades in the condition they were issued to you or if public property is damaged due to your event.

  13. I have read and understand these instructions *

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

  14. APPLICATION

  15. A phone number must be provided that can be accessible 24 hours prior to and for the duration of the event.

  16. A phone number must be provided that can be accessible 24 hours prior to and for the duration of the event.

  17. For example: Main Street from Elm Street to High Street

  18. Please provide a map of the closure requested

  19. Release, Hold Harmless and Indemnification Agreement

  20. City of Vermillion, South Dakota

    I,

  21. agree to release, hold harmless and indemnify the City of Vermillion and its officers, officials, employees, agents and volunteers, from and against all claims, damages, losses and expenses, including, but not limited to, attorneys’ fees, arising out of or resulting from the (i) the conduct or use of the Premises by the undersigned or the undersigned’s organization or group, (ii) any act, omission, or negligence of the undersigned or the undersigned’s organization or group, or the partners, directors, officers, agents, employees and other users and invitees of the undersigned or the undersigned’s organization or group, and (iii) any accident, injury or damage whatsoever occurring in or at the Premises while the undersigned or the undersigned’s organization or group is using the facilities. Furthermore, I am financially responsible for any damages done to the Premises during the time of this event.

  22. Electronic Signature Agreement*

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

  23. If turned in less than 7 days before the next Council meeting it will be placed on the following Council meeting agenda. Once submitted, Staff will verify that everything has been filled out correctly. Afterwards, you will be contacted to inform you of when your Street Closure Request will come before the City Council. It is highly recommended that you attend this meeting.

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  25. This field is not part of the form submission.